YouTube video coming soon
From Member Booking to Confirmed Space
Show members choosing available desks, rooms, or offices and creating a reservation that stays connected to the member and space record.
Coworking Space Management Software
Manage memberships, desks, offices, rooms, bookings, billing, payments, member service, and daily coworking operations in one connected system.
Start with the workflows you need most.
Start with the workflows causing the most work today, such as memberships, bookings, billing, space availability, or member requests. Add more locations, reporting, integrations, and automation later as the operation grows. Booking Ninjas runs on Salesforce so member, booking, payment, and operational data can stay connected.
Learn more →See How the Coworking Workflow Connects
Short walkthroughs will show how bookings, space availability, memberships, billing, and member service work together.
Video coming soon
Membership Billing & Credits
Show recurring membership charges, credits, stored value, balances, and the billing record around each member.
Video coming soon
Member Portal & Requests
Show self-service bookings, account details, member requests, and the staff follow-up behind each request.
Replace these placeholders with the final YouTube posters and links when the videos are ready. Keep the supporting text visible so the workflow remains understandable without playing the video.
Solutions Prototyped For
Coworking operating models inspired by established flexible-workspace networks, membership-based spaces, and multi-location operators.
Illustrative logo treatments used as operating-model references. Display does not imply endorsement, client status, or partnership.
Technical proof
View Booking Ninjas on AppExchange ↗
Reviewed by Salesforce. Listed on AppExchange.
AppExchange is not an open directory. Salesforce reviews the product and technical setup, and public packages must pass its security review before listing.
Where Coworking Operations Get Hard
Coworking teams have to keep memberships, space availability, bookings, billing, member service, and staff work accurate at the same time. When those workflows sit in different tools, admin work grows quickly.
Membership Management
Keep plans, renewals, benefits, and member records together.
Space Booking
Book desks, offices, meeting rooms, and shared spaces without conflicts.
Utilisation
See which spaces are used, when demand peaks, and where capacity is still open.
Facilities
Keep rooms, amenities, maintenance, and location details connected to daily operations.
Billing & Payments
Handle recurring fees, one-time charges, invoices, and payments in one connected workflow.
Multi-Location Visibility
See members, bookings, revenue, and performance across locations.
More Than Booking Software
Booking Ninjas connects memberships with bookable spaces, recurring billing, credits, member self-service, requests, and daily operations so staff do not have to rebuild the same information in separate tools.
Bookings from Live Space Availability
Use the Booking Engine with Availability Management so members can book desks, offices, rooms, and shared spaces from current availability.
Reservations Stay with the Member Record
Use Reservation Management to keep booking dates, spaces, member details, status, and changes together.
Membership Billing & Credits Together
Connect Recurring Billing with Stored Value Management for recurring membership charges, prepaid value, credits, and configured member balances.
Member Self-Service & Requests
Use the Member Portal for permitted self-service and Request Management to keep member and operational requests structured and trackable.
How Booking Ninjas Supports the Coworking Workflow
Connect member booking, availability, billing, self-service, and staff follow-up in one operating flow.
Let members or staff book desks, meeting rooms, private offices, and other configured coworking spaces.
Keep reservation dates, spaces, members, status, changes, and booking history together.
Keep desks, rooms, offices, and other bookable spaces visible across dates so staff and members work from current availability.
Connect recurring membership charges and scheduled billing directly to the member record.
Track configured credits, prepaid value, or balances members can use within the coworking setup.
Give members a self-service place for permitted account details, bookings, balances, and other member-facing tasks.
Keep member requests, facility issues, service needs, and staff follow-up structured instead of losing them across email, chat, and spreadsheets.
Automate the Repetitive Work
Start with connected data and clear workflows. Automate reminders, staff tasks, billing steps, and member follow-up first. Add AI only where there is a clear use case.
Demand Forecasting
Use historical booking and utilisation data for forecasting when there is enough reliable data.
Utilisation Insight
See patterns in desk, room, and location usage to make better capacity decisions.
Automated Follow-Up
Automate reminders, internal tasks, member communication, and recurring operational steps.
Operational Dashboards
See member, booking, billing, and location data in dashboards built around the questions your team needs to answer.
What Changes When the Work Is Connected
Staff spend less time switching between booking tools, billing systems, member records, and spreadsheets.
- Connect the Booking Engine with current space availability
- Keep reservations tied to members and resources
- Use Recurring Billing for scheduled membership charges
- Track configured credits or prepaid balances with Stored Value Management
- Give members more self-service through the Member Portal
- Keep service and facility needs organised with Request Management
When Booking Ninjas Is a Good Fit
Best for coworking operators that need memberships, bookings, billing, spaces, and member service to work together.
- Independent coworking spaces
- Flexible and shared office providers
- Innovation hubs and incubators
- Membership-based workspace operators
- Multi-location coworking networks
- Mixed workspace and meeting-space operators
If you only need a simple room calendar, a smaller booking tool may be enough. Booking Ninjas makes more sense when memberships, billing, spaces, requests, and reporting need to stay connected.
Coworking Pricing
A Simple Setup for Most Coworking Spaces
Most coworking spaces start with bookings, memberships, billing, and member self-service. Add more only when your operation needs it.
Pricing published on Salesforce AppExchange
Booking Ninjas is publicly listed on Salesforce AppExchange, Salesforce's official marketplace.
Our published pricing can be referenced there as part of the product listing.
View Booking Ninjas on AppExchange ↗
Typical Coworking Setup
Core + Membership + Member Portal
For coworking spaces managing members, desks, offices, meeting rooms, recurring billing, and member self-service.
£600
/ month
£400/month
Core Package
Booking, reservations, availability, billing, requests, and reporting.
+£100/month
Membership
Up to 1,000 active members. Stored Value included.
+£100/month
Member Portal
One portal for member bookings, account details, and self-service.
Optional Add-ons
Available when your operation needs them.
POS
+£100 / location / month
Communication Hub
+£100 / organisation / month
Class App
+£100 / location / month
Event Management
+£100 / location / month
Implementation is separate
Learn why →
Priced based on your setup, migration, integrations, and configuration.
£600/month assumes up to 1,000 active members and one Member Portal. Third-party and Salesforce costs may apply where relevant.
How Booking Ninjas Has Been Used in Real Operations
See customer work around shared spaces, availability, recurring billing, requests, and member-facing operations.
Coworking
Industrious
Meeting spaces, time slots, availability, and reservations connected in one booking flow.
See the story →
Connected workflows
Wycliffe Bible Translators
Availability, requests, assignments, billing, and follow-up connected in one operating flow.
See the story →
Recurring operations
International Student House
Bookings, waitlists, monthly billing, payments, and resident support connected in one operating flow.
See the story →Coworking Space Management Software Comparison
Traditional coworking tools vs a connected booking and operations platform
| Capability | Traditional Tools | Booking Ninjas |
|---|---|---|
| Connected booking + operations foundation | Often split across separate tools | Member, booking, payment, and operational data stay connected |
| Booking experience | Usually included | Booking Engine connected to member and space records |
| Reservation & availability management | Usually included | Connected reservation and availability workflows |
| Recurring membership billing | Varies by product | Recurring Billing connected to the member record |
| Credits & stored value | Often separate or limited | Stored Value Management available |
| Member self-service | Varies | Member Portal available |
| Member & facility requests | Often handled in separate tools | Request Management available |
| Multi-location management | Varies by platform and plan | Shared member, booking, billing, and reporting workflows across locations |
| AI capabilities | Varies | Optional when there is a clear use case |
Frequently Asked Questions
Connected booking and operations
One system for a more connected coworking operation.
Booking Ninjas connects memberships, spaces, reservations, availability, recurring billing, stored value, member self-service, requests, and reporting in one operating environment. Salesforce is the foundation underneath it.
Booking + availabilityKeep the booking experience tied to current space availability and reservations.
Membership + billingKeep recurring charges, credits, and member balances connected.
Member service + requestsGive members self-service while keeping requests structured for staff follow-up.