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From Villa Search to Confirmed Stay
Show guests finding an available villa, choosing dates, and creating a reservation that stays connected to the guest and villa record.
Villa Management Software
Manage direct bookings, reservations, availability, rates, channels, invoices, guest self-service, and daily villa operations in one connected system.
Start with the workflows you need most.
Start with the workflows causing the most work today, such as direct booking, availability, rates, channels, invoices, or guest communication. Add more villas, reporting, integrations, and automation later as the portfolio grows. Booking Ninjas runs on Salesforce so booking, guest, payment, and operational data can stay connected.
Learn more →See How the Villa Workflow Connects
Short walkthroughs will show how booking, availability, rates, channels, billing, and guest self-service work together.
Video coming soon
Rates & Channel Distribution
Show seasonal rates, villa availability, and supported channel activity around the same inventory.
Video coming soon
Guest Portal & Billing
Show reservation details, documents, balances, invoices, arrival information, and guest self-service around the same stay.
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Solutions Prototyped For
Villa operating models inspired by luxury villa rental brands, curated holiday-home portfolios, and multi-property operators.
Illustrative logo treatments used as operating-model references. Display does not imply endorsement, client status, or partnership.
Technical proof
View on AppExchange →
Listed on Salesforce AppExchange.
Booking Ninjas is listed on Salesforce AppExchange and has gone through Salesforce's review process for listed packages.
Where Villa Operations Get Hard
Villa teams have to keep bookings, rates, channels, property readiness, invoices, and guest communication accurate at the same time. When those workflows sit in different tools, mistakes and admin work increase.
Availability Across Villas
Keep each villa available only when it can actually be booked across direct and supported external channels.
Multiple Booking Sources
Keep direct reservations and supported channel bookings in one clearer workflow.
Flexible Rates
Manage nightly, weekly, seasonal, promotional, and villa-specific rates without checking prices by hand.
Guest Communication
Give guests easier access to reservation details, documents, balances, and arrival information.
Invoices & Balances
Keep deposits, stay charges, add-ons, invoices, and balances tied to the right reservation.
Portfolio Visibility
See bookings, occupancy, rates, guest records, and performance across the portfolio.
More Than a Booking Calendar
Booking Ninjas connects reservations with availability, rates, channels, invoices, guest communication, and daily villa operations so staff do not have to rebuild the same information in different tools.
Direct Booking from Live Availability
Use the Booking Engine with Availability Management so guests can book from current villa availability.
One Reservation Record
Use Reservation Management to keep dates, guests, villa assignments, charges, and stay history together.
Rates & Channels Stay Connected
Use Rate Management with the Channel Manager to keep pricing and supported distribution workflows aligned.
Guest Self-Service & Invoices
Connect Invoice Management with the Guest Portal so guests can access permitted stay and balance information more easily.
How Booking Ninjas Supports the Villa Stay
Connect the workflow from search and booking through rates, billing, guest access, and the stay itself.
Let guests book villas directly while keeping availability, rates, guest details, and the reservation connected.
Manage dates, guests, villa assignments, stay details, charges, and reservation history in one workflow.
Keep each villa's bookable dates connected to reservations so staff can work from current availability instead of separate calendars.
Set nightly, weekly, seasonal, promotional, or villa-specific rates around the way you sell each property.
Connect supported booking channels so availability and reservations stay better aligned across sales sources.
Keep deposits, stay charges, refunds, add-ons, invoices, and balances tied to the correct reservation.
Give guests a self-service place for permitted reservation details, documents, balances, and arrival information.
Choose the Short-Stay Fit
Use the page that best matches how your property business operates.
Automate the Repetitive Work
Connect the core booking and guest workflow first. Then automate repetitive steps and add AI only where there is a clear use case.
Reduce Manual Booking Work
Keep bookings, availability, rates, channels, and invoices connected instead of reconciling them by hand.
Prepare Each Villa for Arrival
Use the reservation to trigger the staff tasks and follow-up needed before the next guest arrives.
Reduce Availability & Rate Errors
Keep reservations, availability, rates, and supported channels connected instead of using separate spreadsheets.
Clear Portfolio Insight
See occupancy, reservations, rates, invoices, and villa performance in one reporting view.
What Changes When the Work Is Connected
Staff spend less time switching between systems and get a clearer view of each reservation, guest, villa, and payment.
Keep the Main Work Together
Bring bookings, availability, rates, guest records, invoices, and daily villa work into one connected environment.
Support More Direct Booking
Use your own Booking Engine while keeping supported external channels available where they still make sense.
Keep Rates & Availability Clear
Give staff a clearer view of what can be sold, at what rate, and through which booking source.
Give Guests More Self-Service
Use the Guest Portal for permitted reservation and stay information while keeping the underlying record connected to the operation.
When Booking Ninjas Is a Good Fit
Best for villa operators that need booking, availability, rates, channels, guests, invoices, and daily operations to work together.
- Private villa operators
- Luxury villa rentals
- Villa management companies
- Small and mid-sized villa portfolios
- Multi-location villa operators
If your business manages a broader mix of holiday homes rather than a villa-focused portfolio, see our Holiday Rental Management Software.
Villa Pricing
A Simple Setup for Most Villa Operators
Most villa operators need direct booking, reservations, availability, rates, billing, and guest self-service. Add more only when the operation needs it.
Pricing published on Salesforce AppExchange
Booking Ninjas is publicly listed on Salesforce AppExchange, Salesforce's official marketplace.
Our published pricing can be referenced there as part of the product listing.
View Booking Ninjas on AppExchange ↗
Typical Villa Setup
Core + Guest Portal
For villa operators managing direct reservations, availability, rates, invoices, guest details, and guest self-service.
£500
/ month
£400/month
Core Package
Booking Engine, reservations, availability, rate control, invoicing, billing, property management, reporting, and the main stay workflows.
+£100/month
Guest Portal
One portal for permitted reservation details, documents, balances, arrival information, and guest self-service.
Optional Add-ons
Available when your villa operation needs them.
Additional Portal
+£100/month per portal
Communication Hub
+£100/month per organisation
POS
+£100/month per location
Implementation is separate
Learn why →
Priced based on your villa setup, migration, channel connections, integrations, and configuration.
£500/month assumes Core and one Guest Portal. Supported built-in integrations are included where relevant; third-party, channel, and Salesforce costs may still apply.
How Booking Ninjas Has Been Used in Real Stay Operations
See customer work around villas, reservations, guest journeys, channels, and more complex stays.
Luxury villas
Pure Kauai
Direct booking, guest access, channels, documents, and reservation workflows connected around the stay.
See the story →
Multi-stay resort
Goulding’s Monument Valley
Villas, rooms, reservations, guest activity, payments, and daily operations connected in one environment.
See the story →
Complex luxury stays
Eleven Experience
Luxury properties, experiences, packages, guests, and schedules brought into one booking model.
See the story →Villa Management Software Comparison
Traditional villa tools vs a connected booking and operations platform
| Capability | Traditional Villa Tools | Booking Ninjas |
|---|---|---|
| Connected booking + operations foundation | Often split across separate tools | Booking, guest, payment, and operational data stay connected |
| Direct booking | Often included | Booking Engine connected to guest and operational records |
| Reservation & availability management | Usually included | Connected reservation and availability workflows |
| Rate management | Varies by product | Rate Management available |
| Channel distribution | Varies | Channel Manager available |
| Invoices & balances | Varies | Invoice Management available |
| Guest self-service | Varies | Guest Portal available |
| Workflow customisation | Usually product-defined | Configurable workflows around the villa operation |
| Multi-villa visibility | Depends on product and plan | Portfolio reporting across connected villa records |
Frequently Asked Questions
Connected booking and operations
One system for a more connected villa operation.
Booking Ninjas connects direct booking, reservations, availability, rates, supported channels, invoices, guest self-service, and reporting in one operating environment. Salesforce is the foundation underneath it.
Direct booking + channels
Use your own Booking Engine while keeping supported external channels connected.
Availability + rates
Keep villa availability and pricing tied to the reservations that use them.
Guest + invoice record
Keep guest-facing information connected to reservation and invoice data.