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From Retreat Request to Confirmed Stay
Show available lodging, retreat dates, guest details, rates, and the path from request to confirmed stay.
Retreat Centre Management Software
Manage lodging, group retreats, individual bookings, availability, rates, invoices, guest self-service, and daily retreat operations in one connected system.
Start with the workflows you need most.
Start with the workflows causing the most work today, such as lodging, group bookings, availability, rates, invoices, or guest communication. Add more locations, reporting, integrations, and automation later. Booking Ninjas runs on Salesforce so booking, guest, payment, and operational data can stay connected.
Learn more →See How the Retreat Workflow Connects
Short walkthroughs will show how lodging, group bookings, availability, billing, and guest self-service work together.
Video coming soon
Group Retreats & Room Assignments
Show several rooms, guests, dates, and assignments connected under the same group retreat.
Video coming soon
Billing & Guest Self-Service
Show deposits, invoices, balances, documents, arrival details, and guest-facing information around the same stay.
Replace these placeholders with the final YouTube posters and links when the videos are ready. Keep the supporting text visible so the workflow remains understandable without playing the video.
Solutions Prototyped For
Retreat operating models inspired by wellness centres, spiritual retreats, education programmes, group lodging, and multi-program destinations.
Illustrative operating-model references only. Display does not imply endorsement, client status, or partnership.
Technical proof
View on AppExchange →
Listed on Salesforce AppExchange.
Booking Ninjas is listed on Salesforce AppExchange and has gone through Salesforce's review process for listed packages.
Where Retreat Operations Get Hard
Retreat centres have to coordinate lodging, groups, programmes, rates, invoices, and guest communication at the same time. When those workflows sit in different tools, admin work grows quickly.
Lodging & Programme Coordination
Keep lodging availability aligned with retreat dates, classes, sessions, and programme schedules.
Group & Individual Bookings
Manage organised groups while still supporting guests who book individually.
Mixed Accommodation Types
Coordinate private rooms, shared rooms, cabins, and other lodging in the same retreat.
Rates & Package Pricing
Keep lodging rates, retreat fees, group pricing, deposits, and add-ons together.
Guest Communication
Give guests easier access to arrival details, schedules, balances, documents, and updates.
Availability & Room Assignments
Keep room availability and occupancy accurate as dates and guest counts change.
Invoices & Balances
Keep deposits, programme fees, lodging charges, invoices, and balances tied to the right reservation.
Operational Visibility
See upcoming stays, occupancy, retreat demand, and booking activity without rebuilding reports by hand.
More Than Standard Booking Software
Booking Ninjas connects lodging with group bookings, rates, programmes, invoices, and guest communication so staff do not have to rebuild the same information in separate tools.
Booking from Current Availability
Use the Booking Engine with Availability Management so guests and staff can work from current lodging availability.
Keep Group Retreats Together
Use Group Booking when one retreat includes several rooms or related reservations.
Rates & Invoices Together
Use Rate Management to structure lodging or retreat pricing, then connect charges through Invoice Management.
Guest Self-Service
Use the Guest Portal to give guests access to permitted reservation, account, document, and stay information.
How Booking Ninjas Supports the Retreat Stay
Connect the workflow from booking through group coordination, lodging, rates, invoices, and guest self-service.
Let guests or staff start a retreat or lodging booking through the booking flow configured for your operation.
Keep dates, lodging, guest details, status, arrival information, and changes together in the reservation record.
Keep several rooms, guests, or related reservations connected to the same retreat instead of managing each stay separately.
Keep rooms, cabins, shared spaces, and other bookable inventory visible across individual stays and retreat dates.
Set lodging rates, retreat pricing, seasonal adjustments, packages, and other configured rate rules around the booking model.
Keep deposits, lodging charges, retreat fees, add-ons, invoices, and balances tied to the right guest or group reservation.
Give guests a self-service place for permitted reservation details, documents, balances, and arrival information.
Automate the Repetitive Work
Use connected booking and guest data to reduce repetitive coordination across stays, room readiness, billing, and guest communication.
Reduce Manual Coordination
Keep reservation, lodging, rate, and invoice information connected instead of re-entering it between tools.
Handle Groups More Clearly
Keep related rooms and guests organised around the same group retreat.
Improve Guest Self-Service
Let guests handle routine reservation and stay information through the Guest Portal where appropriate.
See Occupancy & Revenue
See reservations, availability, rates, invoices, occupancy, and revenue in one reporting view.
What Changes When the Work Is Connected
Staff spend less time switching between systems and get a clearer view of each retreat, room, guest, and balance.
- Reduce duplicate work between reservations, room assignments, rates, and invoices
- See current lodging availability before confirming new stays
- Keep group retreats and individual attendees in the same operating environment
- Use consistent rates and billing rules instead of manual price checking
- Give guests more self-service access to their stay information
- See occupancy, booking activity, revenue, and multi-location performance in connected reporting
When Booking Ninjas Is a Good Fit
Best for retreat centres that need lodging, groups, rates, invoices, programmes, and guest service to work together.
- Wellness retreat centres
- Yoga and meditation retreats
- Spiritual and religious retreat centres
- Educational and leadership retreat programmes
- Nature-based and eco-retreats
- Multi-location retreat operators
If you only need simple room booking, a smaller lodging tool may be enough. Booking Ninjas makes more sense when lodging is connected to groups, programmes, billing, and guest workflows.
Retreat Centre Pricing
A Simple Setup for Most Retreat Centres
Most retreat centres need lodging reservations, group bookings, rates, billing, and guest self-service. Add more only when your operation needs it.
Pricing published on Salesforce AppExchange
Booking Ninjas is publicly listed on Salesforce AppExchange, Salesforce's official marketplace.
Our published pricing can be referenced there as part of the product listing.
View Booking Ninjas on AppExchange ↗
Typical Retreat Centre Setup
Core + Guest Portal
For retreat centres managing lodging, individual and group stays, availability, rates, invoices, balances, and guest self-service.
£500
/ month
£400/month
Core Package
Booking Engine, reservations, availability, rates, group booking, invoicing, billing, requests, reporting, and the main stay workflows.
+£100/month
Guest Portal
One portal for permitted reservation details, documents, balances, arrival information, and guest self-service.
Optional Add-ons
Available when your retreat operation needs them.
Event Management
+£100/month per location
Class App
+£100/month per location
POS
+£100/month per location
Implementation is separate
Learn why →
Priced based on your lodging setup, migration, integrations, and configuration.
£500/month assumes Core and one Guest Portal. Third-party and Salesforce costs may apply where relevant.
How Booking Ninjas Has Been Used in Real Stay Operations
See customer work around wellness stays, cabins, group lodging, availability, billing, and guest operations.
Wellness retreat proof of concept
Pritikin Longevity Centre
Lodging, programmes, services, schedules, and payments connected around one guest journey.
See the story →
Seasonal cabin stays
YMCA of the North
Cabin availability, seasonal booking rules, split payments, guest records, and reporting connected in one operating flow.
See the story →
Group lodging
Wycliffe Bible Translators
Availability, group stays, assignments, billing, cleaning, and reporting connected around the stay.
See the story →What Better Retreat Operations Can Feel Like
Practical operator perspectives on keeping lodging, groups, pricing, invoices, and guest communication connected.
“The hard part is not just booking rooms. We need the stay, the retreat programme, the guest, and the charges to stay connected as plans change.”
Retreat Operations Perspective
Illustrative operator experience
“Group stays used to mean a lot of manual checking. Keeping several rooms and guests connected to the same retreat gives the team a much clearer view.”
Guest Services Perspective
Illustrative operator experience
“We want guests to get the information they need without calling us for every detail. A connected portal and reservation record helps make that possible.”
Programme Director Perspective
Illustrative operator experience
Retreat Centre Management Software Comparison
Traditional booking tools vs a connected booking and operations platform
| Capability | Traditional Booking Tools | Booking Ninjas |
|---|---|---|
| Connected booking + operations foundation | Often split across separate tools | Guest, booking, payment, and operational data stay connected |
| Individual reservations | Usually included | Connected to guest and operational records |
| Group retreat bookings | Varies by product | Group Booking available |
| Availability & rate management | Usually included at basic level | Connected Availability + Rate Management |
| Invoices & balances | Varies | Invoice Management available |
| Guest self-service | Varies | Guest Portal available |
| Workflow flexibility | Usually product-defined | Configurable workflows around the retreat operation |
| Multi-location visibility | Depends on product and plan | Multi-location reporting across connected retreat records |
Frequently Asked Questions
Connected booking and operations
One system for a more connected retreat operation.
Booking Ninjas connects booking, reservations, groups, availability, rates, invoices, guest self-service, and reporting in one operating environment. Salesforce is the foundation underneath it.
Booking through stay
Keep online booking, reservations, lodging availability, and guest details connected.
Groups, rates, and invoices
Keep multi-room retreats, pricing, deposits, charges, and balances together.
Guest self-service
Give guests a portal while keeping reservation and stay data connected to the operation.