Shared Office Management Software on Salesforce
Booking Ninjas tailors the solution around your shared office operation. Manage members, desks, private offices, meeting rooms, memberships, bookings, billing, requests, communication, and multiple locations in one connected system.
One platform, tailored to your shared office business.
We tailor the solution around the workflows your shared office business needs today. Start with members, desks, private offices, meeting rooms, memberships, bookings, billing, payments, requests, communication, and reporting, then add more as your shared office business grows.
Learn more →Solutions Prototyped For
Flexible office models built around memberships, desks, private offices, meeting rooms, billing, member services, and multi-location operations.
Illustrative operating-model references only. Display does not imply endorsement, client status, or partnership.
Listed on Salesforce AppExchange.
Booking Ninjas is publicly listed on Salesforce AppExchange. Salesforce requires security review for applicable AppExchange package types before listing.
Shared Office Management Challenges We Solve
Shared office operators coordinate members, flexible spaces, recurring billing, bookings, access, requests, and multiple locations. Common challenges include:
Member Management
Keeping members, companies, plans, contacts, billing, requests, and communication connected.
Desk & Office Booking
Coordinating desks, private offices, meeting rooms, day offices, and shared-space availability.
Recurring Billing
Managing memberships, recurring charges, bookings, extra services, invoices, payments, and balances.
Space Utilisation
Understanding how desks, offices, rooms, and shared areas are being booked and used.
Requests & Facility Work
Keeping member requests, operational issues, maintenance tasks, assignments, and follow-up organised.
Multi-Location Visibility
Seeing memberships, bookings, payments, requests, and space activity across multiple locations.
A Flexible Solution for Your Shared Office Business
Booking Ninjas tailors the solution around your members, desks, private offices, meeting rooms, memberships, billing, requests, communication, and reporting.
Members, Spaces & Billing Together
Keep memberships, member records, bookings, spaces, invoices, payments, requests, and communication connected.
Automate Daily Work
Automate repeatable work around booking confirmations, recurring billing, reminders, requests, and member communication.
Adjust Workflows as Your Business Grows
Configure workflows around hot desks, private offices, executive suites, meeting rooms, different membership models, and multiple locations.
Dashboards & Reporting
Build reporting around memberships, bookings, space activity, billing, payments, requests, and location performance.
What We Can Tailor for Your Shared Office
Start with the workflows your business needs today. We can configure the setup around your members, spaces, memberships, billing, access, requests, communication, and reporting.
Configure availability around desks, private offices, day offices, meeting rooms, shared spaces, booking windows, and location rules.
Keep desk, office, room, and shared-space bookings connected to members, companies, charges, payments, and booking status.
Membership Management
Manage active members, membership plans, member records, recurring billing, booking relationships, and configured member workflows.
Keep recurring charges, bookings, invoices, payments, balances, and additional services connected to the right member or company.
Member Portal
Add a portal when members need self-service access to configured bookings, payments, requests, documents, and other member workflows.
Requests & Facility Operations
Configure workflows for member requests, facility issues, maintenance, assignments, status updates, and internal follow-up.
Door Lock Management
Add Door Lock Management when connected door access is part of your shared office setup and supported by the implemented access workflow.
Connect confirmations, reminders, billing notices, request updates, booking communication, and other configured messages to member records.
See memberships, bookings, space activity, payments, requests, and operational information across one or multiple locations.
Automation and Visibility for Shared Office Teams
Use Salesforce workflows to reduce repetitive work across bookings, membership updates, recurring billing, reminders, requests, and member communication. AI can be added later when there is a clear use case. Read: Services You Can Automate Today →
Reduce Manual Administration
Reduce repetitive work around bookings, membership updates, billing, reminders, and internal follow-up.
Coordinate Spaces
Keep desks, offices, rooms, availability, bookings, and member access connected.
Keep Requests Visible
Connect member requests, assignments, facility work, status updates, and operational follow-up.
Connected Insights
Build dashboards around memberships, bookings, space activity, billing, payments, and location performance.
Value for Shared Office Operators
A connected setup gives your team a clearer way to manage members, spaces, bookings, billing, requests, and daily operations. Read: Data Management Best Practices →
Replace Disconnected Tools
Reduce reliance on separate booking calendars, member lists, spreadsheets, payment tools, request trackers, and reports.
Better Space Visibility
Keep desks, offices, rooms, availability, bookings, and member activity connected.
Reduce Manual Work
Reduce repetitive work around recurring billing, confirmations, reminders, member requests, and follow-up.
Clearer Location Reporting
See memberships, bookings, space activity, billing, payments, and requests from connected data.
Who This Software Is For
A good fit for flexible office operators that need connected member, booking, billing, portal, access, and multi-location workflows.
- Shared office operators
- Serviced office providers
- Flexible office operators
- Executive suite providers
- Coworking-style office businesses
- Operators managing desks, offices, and meeting rooms
- Organisations offering memberships and flexible office access
- Multi-location office networks
If your primary need is traditional long-term commercial lease accounting or a simple room calendar with no broader membership, billing, portal, or operational workflows, a different Booking Ninjas setup or another system may be more appropriate.
Shared Office Management Software Comparison
Traditional shared office software vs a tailored Booking Ninjas setup on Salesforce
| Capability | Traditional Shared Office Software | Booking Ninjas |
|---|---|---|
| Data model | Product-specific | Salesforce-native data model |
| Desk, office & room booking | Varies by product and plan | Configurable around your space model |
| Membership workflows | Varies by product | Membership extension available |
| Member self-service | Depends on product and plan | Member Portal available |
| Billing & payments | Varies by product and plan | Connected to member and booking records |
| Operational workflows | Product-specific | Configurable Salesforce workflows |
| Reporting & multi-location visibility | Varies by product and plan | Salesforce dashboards and reporting |
Frequently Asked Questions
Run your shared office from one connected system.
We tailor the solution around your members, desks, private offices, meeting rooms, memberships, billing, requests, communication, and reporting.