Participant
Guest, member, student, staff member, customer, or other tracked person.
Main feature
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Attendance Management on Salesforce
Track attendance across classes, events, programs, sessions, and facilities. Keep participation, check-in status, no-shows, follow-ups, and reports connected in Salesforce.
Keep Attendance Connected to the Activity & Person
Each attendance record can stay linked to the person, class, event, session, program, booking, and location.
Check-in visibility depends on how attendance is recorded. Manual updates, QR or barcode scans, access systems, or other integrations can provide different levels of speed and automation.
Centralize Attendance Records
Keep the key attendance details for every participant in one structured record.
Activity
Class, event, program, session, booking, or scheduled activity.
Status
Present, absent, late, excused, checked in, or another configured status.
History
Attendance changes, corrections, no-shows, follow-ups, and participation history.
See Who Attended
Review check-in status and participation across activities and locations.
Check-In Status
See who is checked in, absent, late, or still pending.
No-Shows
Identify people who did not attend a scheduled activity.
Participation
Track attendance by class, session, event, program, or location.
Attendance History
Review participation patterns over time.
Attendance can update quickly when check-ins are recorded directly in Booking Ninjas or through a supported integration. Update speed depends on the source and workflow used.
Set Attendance Rules
Use configured rules to keep attendance processes consistent.
Check-In Windows
Set when check-in opens, closes, or becomes late.
Eligibility Rules
Apply configured participation or access requirements.
Attendance Thresholds
Flag repeated absences or other configured participation thresholds.
Role-Based Tracking
Track attendance differently for participants, staff, instructors, or other roles.
Automate Attendance Follow-Up
Turn attendance changes into reminders, follow-up work, and reporting.
Confirm Attendance
Send Reminders
Follow Up on No-Shows
Escalate Repeated Absences
Create Follow-Up Tasks
Generate Reports
Keep Attendance in Salesforce
Connect attendance to the same people, activities, workflows, permissions, and reports used across Booking Ninjas.
Connected People & Activities
Link attendance to participant, class, event, booking, program, and session records.
Permission-Based Updates
Control who can record, correct, or review attendance.
Attendance History
Keep status changes, corrections, and follow-up history together.
Reports & Dashboards
Report on attendance, no-shows, participation, and trends using recorded data.
Optional AI for Attendance Insights
Add AI separately when enough attendance history exists to support useful analysis.
Attendance Patterns
Surface recurring participation patterns for staff review.
No-Show Trends
Analyze historical no-show patterns when enough data is available.
Participation Anomalies
Flag unusual attendance changes for review.
Follow-Up Suggestions
Use attendance history to support possible follow-up actions.
AI is not included in the standard Attendance Management subscription. AI output depends on available data, configuration, and the model used. Human review remains appropriate for important participation or compliance decisions.
Common Use Cases
Use Attendance Management wherever participation needs to be tracked across scheduled activities.
Attendance Management in Five Steps
Keep participation connected from the scheduled activity through follow-up and reporting.
Schedule
Connect the participant to a class, event, session, program, or booking.
Check In
Record attendance using the configured check-in method.
Record
Save present, absent, late, excused, or another configured status.
Follow Up
Send reminders, create tasks, or escalate based on configured rules.
Report
Review attendance, no-shows, participation, and trends.
Main feature
Pricing
Pricing includes a one-time implementation fee and a recurring subscription based mainly on managed participants or tracked people.
One-time implementation
Implementation
Pricing
To be discussed
Implementation depends on your participant records, activities, locations, attendance rules, workflows, data, integrations, security, testing, training, and rollout.
- Attendance record and status structure
- Rules, check-in, and follow-up workflows
- Reports and dashboard setup
- Testing and launch preparation
Recurring subscription
Attendance Management
Starting at
$150
/ month
Covers continued access, updates, support, and operation within the contracted participant tier.
- Attendance records and status tracking
- Rules, reminders, and follow-up workflows
- Attendance history, reports, and dashboards
- Standard activity within the contracted tier
What affects the final price?
Learn why?
Primary driver: managed participant or tracked person. Additional drivers include managed locations, programs, classes, departments, migration, integrations, security, testing, training, service levels, and environment requirements.
External hardware, identity systems, QR or barcode tools, messaging, telephony, access-control systems, workforce systems, third-party fees, AI add-ons, new integrations, and custom development outside the approved scope are separate.
Attendance Management: What Changes With Booking Ninjas
Compare manual tracking, Booking Ninjas, and a standalone attendance tool.
| Capability | Manual / Spreadsheet Tracking |
|
Standalone Attendance Tool |
|---|---|---|---|
| Attendance record | Manual rows or forms | Connected to Salesforce people and activities | Tool-specific attendance record |
| Status tracking | Manual updates | Configurable attendance statuses | Usually supported |
| Bookings / classes / events | Separate records | Can connect to operational records | Depends on platform |
| Rules & follow-up | Manual | Configurable workflows and reminders | Varies by product |
| Permissions | Limited | Salesforce role and permission context | Tool-specific permissions |
| Reports | Manual summaries | Salesforce-native reporting context | Usually supported |
| AI analysis | Limited | Optional add-on | Depends on vendor |
| Best fit | Small, simple attendance lists | Attendance inside broader Salesforce operations | Dedicated attendance programs |
Frequently Asked Questions
Start With the Attendance Workflow You Need Most
Choose the classes, events, programs, sessions, or locations you need to track first. Then define the participants, statuses, rules, check-in method, follow-up, and reporting around them.