Aquatics Management Software on Salesforce
Booking Ninjas tailors the solution around your aquatics operation. Manage swim programs, class bookings, memberships, pool and lane availability, billing, requests, and daily operations in one connected system.
One platform, tailored to your aquatics operation.
We tailor the solution around the way your aquatics team works today. Start with programs, bookings, pool and lane availability, memberships, billing, and requests, then add portals, communications, POS, or more locations as you grow.
Learn more →Solutions Prototyped For
Aquatics operating models built around swim lessons, recurring programs, memberships, lane time, pool access, and multi-location facilities.
Illustrative operating-model references only. Display does not imply endorsement, client status, or partnership.
Listed on Salesforce AppExchange.
Booking Ninjas is publicly listed on Salesforce AppExchange. Salesforce requires security review for applicable AppExchange package types before listing.
Aquatics Management Challenges We Solve
Aquatics teams balance programs, lessons, pool and lane time, memberships, billing, facilities, and participant service. We help bring those moving parts together.
Programs & Lessons
Keep swim lessons, classes, private instruction, and recurring programs organized.
Pool & Lane Availability
Keep pools, lanes, time blocks, and configured spaces connected to availability.
Memberships & Enrollments
Manage members, program access, renewals, and recurring billing in one setup.
Capacity & Scheduling
Keep class capacity, lane usage, program times, and schedule changes easier to follow.
Billing & Payments
Keep program fees, memberships, invoices, balances, and repeat charges connected.
Facility Requests
Track participant requests, facility issues, and operational follow-up in one workflow.
A Flexible Solution for Your Aquatics Operation
Booking Ninjas tailors the setup around your pools, lanes, classes, programs, memberships, billing, requests, and locations instead of forcing every aquatics organization into the same process.
Programs, Members & Billing Together
Keep program activity, bookings, member records, fees, requests, and facility use connected.
Automate Repeatable Work
Use Salesforce workflows to reduce repetitive work around bookings, renewals, reminders, billing, and follow-up.
Support Different Aquatics Programs
Configure workflows around swim lessons, private instruction, group classes, recurring programs, lane use, and memberships.
Connected Reporting
Use connected booking, membership, program, billing, and facility data for dashboards and reporting.
What We Can Tailor for Your Aquatics Operation
We tailor the solution around the booking, program, membership, capacity, billing, and facility workflows your aquatics team actually needs.
Give participants or families a direct booking path for configured lessons, programs, private sessions, or lane time.
Manage one-time and recurring bookings, participant details, program dates, changes, and status. Use Availability Management for configured pools, lanes, spaces, or time slots.
Keep configured class, lane, pool, or program capacity easier to manage as demand changes.
Memberships & Stored Value
Add Membership for member-based access or recurring programs. Membership includes Stored Value Management.
Use recurring billing for memberships, repeat programs, or other repeat charges where the payment setup supports them.
Track participant requests, facility issues, internal follow-up, and other operational work that needs clear ownership.
Automation and Visibility for Aquatics Teams
Use Salesforce workflows to reduce repetitive admin across bookings, renewals, reminders, billing, requests, and participant follow-up. AI can be added later when there is a clear use case.
Reduce Manual Admin
Reduce repetitive work around bookings, memberships, reminders, billing, and follow-up.
Keep Capacity Clear
Keep class, pool, lane, and program availability easier for the team to follow.
Support Recurring Programs
Keep members, program bookings, repeat activity, and billing connected in the same operating setup.
Build Better Reporting
Use connected booking, membership, program, billing, and facility data for dashboards and reporting.
Value for Aquatics Operators
A connected setup helps the team spend less time on admin and gives operators a clearer view of programs, participants, memberships, billing, and facility use.
Replace Disconnected Tools
Bring programs, bookings, memberships, billing, capacity, and requests closer together.
Reduce Admin
Spend less time copying information between registration, scheduling, membership, and payment tools.
Keep Programs Organized
Make it easier to follow bookings, capacity, pools, lanes, memberships, and schedule changes.
See Operations More Clearly
Use connected data for a clearer view of programs, memberships, billing, and facility activity.
Who This Aquatics Software Is For
A good fit for:
- Aquatics centers
- Swim schools
- Community pools
- Recreation departments
- Fitness centers with aquatics programs
- Multi-location aquatics organizations
For a simple class calendar with no wider membership, billing, facility, or operating needs, we would use a lighter solution rather than this setup.
A Simple Setup for Aquatics Operations
Most aquatics organizations need class and program bookings, memberships, and a class-focused operating layer. Add a portal, POS, or communication tools only when needed.
Core + Membership + Class App
For one location managing programs, lessons, bookings, memberships, pool or lane availability, billing, and day-to-day aquatics operations.
For 1–50 Active Bookable Units. Includes Booking Engine, Reservation Management, Availability, Rate Controller, Invoicing, Billing, Group Booking, Request Management, Contact Management, Property Management, Front Desk, check-in/out, reporting, and core booking workflows.
Per 1,000 active members. Includes Stored Value Management.
Per location. Adds the class-focused operating layer for lessons, classes, and recurring programs.
Optional Add-ons
Priced based on your pools, lanes, program structure, membership rules, existing data, billing, facility workflows, integrations, configuration, testing, training, and rollout.
$600/month is the starting price for one location using Core with 1–50 Active Bookable Units, Membership for up to 1,000 active members, and Class App. Annual billing saves 5% on Core and recurring add-ons. Optional extensions, third-party services, and Salesforce costs may apply where relevant.
Aquatics Management Software Comparison
Traditional aquatics tools vs Booking Ninjas
| Capability | Traditional Aquatics Tools | Booking Ninjas |
|---|---|---|
| Salesforce-native | Varies by product | ✓ |
| Program bookings & availability | Usually included | Connected booking and availability workflows |
| Capacity management | Varies by product | Capacity workflows available |
| Membership management | Varies by product and plan | Membership extension available |
| Recurring class workflows | Varies by product | Class App available |
| Recurring billing | Varies by product | Recurring billing workflows available |
| Custom workflows | Varies by product | Configurable Salesforce workflows |
| Reporting & visibility | Varies by product and plan | Salesforce dashboards and reporting |
Frequently Asked Questions
Run your aquatics operation from one connected system.
We tailor the solution around your pools, lanes, programs, memberships, bookings, billing, requests, and daily aquatics workflows.