Private Clubhouse
Members, amenities, reservations, events, dues, and communication.
Clubhouse Management Software on Salesforce
Booking Ninjas tailors the solution around your clubhouse. Manage members, amenities, reservations, events, billing, communication, requests, and reporting in one connected system.
One connected operating model
One platform, tailored to your clubhouse.
We tailor the setup around how your clubhouse works. Start with members, amenities, reservations, events, billing, communication, and requests, then add more as your operation grows.
Your Clubhouse
Built around your members, amenities, events, billing, and daily workflows.
Members
Profiles, access rules, activity, billing, and communication.
Amenities
Pools, courts, lounges, rooms, halls, and other shared spaces.
Reservations
Bookings, availability, rules, charges, and status.
Events
Meetings, gatherings, activities, and special events.
Payments
Dues, rentals, event fees, invoices, payments, and balances.
Reporting
Dashboards for members, bookings, payments, and facility activity.
Solutions Prototyped For
Clubhouses operate differently. We configure Booking Ninjas around your membership, amenity, reservation, event, and payment model.
HOA Clubhouse
Residents, amenity bookings, requests, payments, and shared spaces.
Community Clubhouse
Residents, programs, spaces, gatherings, requests, and communication.
Recreation Clubhouse
Pools, courts, rooms, activities, bookings, and facility operations.
Member Clubhouse
Memberships, facilities, dues, events, reservations, and communication.
Multi-Clubhouse Group
Connected operations and reporting across multiple locations.
Illustrative operating-model references only. Display does not imply endorsement, client status, or partnership.
Technical proof
View Booking Ninjas on AppExchange ↗
Listed on Salesforce AppExchange.
Booking Ninjas is publicly listed on Salesforce AppExchange. Salesforce requires security review for applicable AppExchange package types before listing.
Challenges in Clubhouse Operations
Clubhouses need to keep members, shared spaces, reservations, events, billing, and daily work connected.
Member & Resident Records
Keep profiles, status, access rules, notes, billing, and communication together.
Amenity Scheduling
Manage pools, courts, lounges, rooms, halls, and other shared spaces without booking conflicts.
Events & Activities
Coordinate meetings, gatherings, programs, rentals, and special events.
Requests & Facility Work
Track member requests, amenity issues, maintenance needs, and follow-up.
Dues, Fees & Rentals
Keep dues, rental charges, event fees, invoices, payments, and balances connected.
Usage Visibility
See bookings, member activity, payments, requests, and facility use in one place.
A Flexible Solution for Your Clubhouse
Booking Ninjas adapts to how your clubhouse works instead of forcing every operation into the same setup.
Connect the Data
Connect members, amenities, bookings, payments, requests, and facility records.
Automate Daily Work
Automate confirmations, reminders, billing notices, and routine follow-up.
Adjust the Workflows
Adjust workflows by member type, amenity, event, service, or location.
Build Visibility
Use connected data for dashboards, reports, and daily visibility.
What We Can Tailor for Your Clubhouse
Start with what your clubhouse needs now. Add more only when it supports your members, amenities, events, billing, or communication.
M
Membership Management
Manage member profiles, levels, benefits, billing, activity, and communication. Membership includes Stored Value Management.
A
Amenity Availability
Manage availability for pools, courts, lounges, rooms, halls, and other bookable spaces.
R
Reservations
Manage amenity bookings with availability, member details, rules, charges, payments, and status connected.
E
Events & BEO
Add Event Management for meetings, gatherings, rentals, and larger activities. Event Management includes BEO.
$
Dues & Recurring Billing
Keep dues, rental fees, event charges, invoices, payments, balances, and repeat charges connected.
P
Member Portal
Add self-service for bookings, payments, requests, documents, communication, and member information.
Q
Request Management
Track member requests, amenity issues, event questions, service needs, and follow-up.
F
Maintenance
Track maintenance work across shared amenities, rooms, public areas, and clubhouse facilities.
D
Dashboards & Reporting
Report on memberships, bookings, events, payments, requests, and clubhouse activity.
Automation and Visibility for Clubhouse Teams
Automate repeatable work first. AI can be added later when there is a clear use case.
Booking
Capture configured amenity, event, membership, or rental activity.
Confirmation
Trigger confirmations, reminders, notices, and routine follow-up.
Billing
Connect dues, rental charges, event fees, invoices, payments, and account records.
Reporting
Use connected records for dashboards and reporting.
Value for Clubhouse Operators
Keep clubhouse operations simpler and more connected.
Fewer Disconnected Tools
Bring memberships, amenities, bookings, events, payments, and communication together.
Clearer Amenity Scheduling
Keep pools, courts, lounges, rooms, and reservations connected.
Less Manual Administration
Reduce repetitive reminders, billing work, booking updates, and routine communication.
Connected Reporting
Build reports from membership, booking, payment, event, and facility data already in the platform.
Who This Software Is For
A good fit when your clubhouse needs connected membership, amenity, booking, payment, and communication workflows.
Clubhouse Operations We Can Configure Around
Residential community clubhouses
Private member clubhouses
HOA clubhouses
Housing association clubhouses
Recreation clubhouses
Social club facilities
Community amenity centers
Multi-location clubhouse groups
When Another System May Be Better
If your main need is lodging, residential leasing, formal association governance, specialist workforce scheduling, or large-scale commercial event operations, a different Booking Ninjas setup or another system may be a better fit.
A Practical Starting Setup for Clubhouses
Start with Core. Scale by Bookable Units. Add only what you need.
Public pricing reference
Booking Ninjas pricing is published on Salesforce AppExchange,
Salesforce’s official marketplace.
View Booking Ninjas on AppExchange ↗
Typical Clubhouse Setup
Core + Membership
A practical starting setup for a clubhouse managing members, bookable amenities, dues, rentals, payments, requests, and facility activity.
$500
/ month starting price
$400/month
Core Package
Starts from $400/month for 1–50 Active Bookable Units. Includes Booking Engine and Reservation System, Availability, Rate Controller, Group Booking, Billing and Invoicing, Request and Contact Management, Property Management, Layout Builder, reports, basic transactional communication, and supported built-in integrations where relevant. Managed Units remain unlimited. No per-reservation fee.
+$100/month
Membership
Per 1,000 active members. Includes member records, levels, benefits, billing, activity, communication, and Stored Value Management.
Core scales by Bookable Units:
1–50: starts from $400/month ·
51–100: +$8 per additional unit/month ·
101–250: +$6 per additional unit/month ·
251–500: +$5 per additional unit/month ·
501+: volume pricing.
For a clubhouse, an Active Bookable Unit can be a pool,
court, lounge, meeting room, hall, event space,
or another reservable amenity depending on the setup.
Managed Units stay unlimited.
Booking Ninjas does not charge a per-reservation fee.
Add-ons scale by their natural unit.
Event Management
$100/month per location · includes BEO
Portal
$100/month per portal
Communication Hub
$100/month per organization
Implementation is separate
Learn why →
Implementation is quoted separately based on your clubhouse structure, memberships, amenities, reservations, events, billing, migration, integrations, configuration, testing, training, and rollout.
$500/month is an example starting configuration using Core for 1–50 Active Bookable Units and Membership for up to 1,000 active members. Clubhouses that do not need Membership can start with Core from $400/month. Event Management, Portal, Communication Hub, POS, and other relevant extensions can be added when needed. Annual billing saves 5% on Core and recurring add-ons. Regional pricing may apply by country.
Clubhouse Management Software Comparison
Compare common clubhouse software with a tailored Booking Ninjas setup.
| Capability | Traditional Clubhouse Software | Booking Ninjas |
|---|---|---|
| Data model | Product-specific | Salesforce-native data model |
| Membership workflows | Varies by product and plan | Configurable with Membership extension |
| Amenity reservations | Varies by product | Configurable booking workflows |
| Events & activities | Varies by product | Optional Event Management workflows |
| Dues, fees & payments | Varies by product and plan | Connected billing and recurring-payment workflows |
| Requests & maintenance | Varies by product | Request and maintenance workflows available |
| Member self-service | Varies by product | Optional Member Portal |
| Reporting & visibility | Varies by product and plan | Salesforce dashboards and reporting |
Frequently Asked Questions
Built on Salesforce
Run your clubhouse from one connected system.
We tailor the solution around your members, amenities, reservations, events, payments, communication, requests, and reporting.