BEO Software on Salesforce
Keep the banquet event order connected to the event, room setup, menus, staffing, approvals, billing notes, documents, tasks, and operational handoffs.
BEO Is Included with the Event Management Extension
Event Management costs +$100/month per location. BEO is already included—there is no second BEO subscription charge.
The extension also supports normal event schedules, multi-room and multi-space events, multi-day events, services, setup and breakdown, event tasks, operational handoffs, and event reporting. BEO becomes the structured operating document inside that larger event workflow.
Watch the BEO Workflow in Action
Show how the event moves from booking details to an operational BEO that every department can work from.
Build the BEO
Show the event record, dates, guest count, room, setup, menu, service notes, and billing context.
Changes & Approvals
Show how teams review updates, track status, assign follow-up, and keep the latest event requirements visible.
Department Handoff
Show how catering, banquet, kitchen, operations, finance, and other teams work from the same event record.
Verified in the Salesforce Ecosystem.
Booking Ninjas is publicly listed on Salesforce AppExchange, giving buyers an external place to review the product and its public pricing reference.
One BEO Record Across the Event Team
Keep the operational details tied to the event instead of spreading them across PDFs, spreadsheets, and email threads.
Event Details in One Place
Keep dates, timelines, guest counts, room requirements, setup notes, service instructions, customer requests, billing context, and documents connected to the event.
Approvals & Change Tracking
Use configured workflows for reviews, status changes, assignments, reminders, and follow-up before event day.
Room, Menu & Staffing Coordination
Keep room layouts, seating, equipment, menu selections, dietary requirements, kitchen notes, staffing needs, and department responsibilities visible in the same workflow.
Billing, Documents & Reporting
Connect event charges, deposits, invoice notes, payment status, attachments, documents, and reporting to the event workflow where configured.
Keep Event Changes From Breaking the Handoff
BEO work gets difficult when different departments are working from different versions of the event.
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Keep the latest requirements visible
Store the current event details and updates against the same event record.
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Coordinate departments
Keep sales, catering, kitchen, banquet, operations, and finance aligned around the same plan.
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Track approvals and changes
Make customer changes and internal reviews easier to see, assign, and follow up.
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Connect financial context
Keep deposits, invoice notes, charges, payment status, and event reporting connected where required.
BEO Is One Part of the Event Management Extension
The extension is designed to manage the event itself, not only the final banquet event order.
Multi-Room & Multi-Space Events
Coordinate events that use several rooms, spaces, or resources in one event workflow.
Multi-Day Events
Keep related dates, spaces, schedules, services, and operational requirements connected across the event.
Setup & Breakdown
Include setup, breakdown, service timing, and event-day operational requirements in the event plan.
Event Tasks & Handoffs
Assign operational work and keep the handoff from sales to service teams connected to the event.
BEO Included
Create and manage the banquet event order as part of the same Event Management extension.
Event Reporting
Use event data for operational and management reporting according to the configured implementation.
Where BEO Management Fits
Best for event operations where rooms, setup, service details, approvals, and billing need to stay aligned around one event.
Banquet Halls
Keep setup, menus, staffing, service notes, approvals, billing, and event-day execution together.
Conference Centers
Coordinate multi-room and multi-day events with shared schedules, services, and team handoffs.
Wedding Venues
Keep ceremony, reception, menu, setup, supplier, timeline, and billing details connected.
Hotels & Resorts
Connect banquet events with rooms, guests, spaces, departments, billing, and reporting.
Private Clubs
Coordinate member events, spaces, menus, service teams, approvals, and billing from one event record.
Country Clubs
Bring dining, member functions, banquets, venue spaces, staffing, and event billing into one workflow.
BEO Pricing
BEO is included with the Event Management extension at +$100/month per location.
Event Management Extension
BEO included. No second BEO subscription charge.
Per Location / Month
Event Management extension pricing.
BEO
BEO is already part of Event Management.
Core + Event Management
For one Event Management location: $400 Core + $100 Event Management.
If Event Management is used without Core, Booking Ninjas' minimum subscription remains $400/month. One-time implementation is to be discussed based on event structure, spaces, BEO layout, services, approvals, billing, documents, integrations, testing, training, and rollout. Third-party payment, e-signature, messaging, AI, licensing, and vendor fees can be separate where applicable. Learn why implementation is discussed before a final price .
BEO: Booking Ninjas vs Other Approaches
Compare PDF-based BEO handling with a BEO that sits inside a connected Event Management workflow.
| Capability | PDF / Manual | Booking Ninjas | Standalone Event Tool |
|---|---|---|---|
| BEO record | Document-based | Connected event record | Usually supported |
| Room & setup details | Manual updates | Part of event workflow | Usually supported |
| Menus & service notes | Separate documents | Connected to event | Depends on product |
| Approvals & changes | Email / manual | Configurable workflow | Usually supported |
| Event tasks & handoffs | Separate coordination | Included in Event Management | Depends on product |
| Billing context | Separate | Can connect to BN billing | Requires integration |
| Salesforce context | No native connection | Salesforce-native | Requires integration |
| Separate BEO fee | Not applicable | No — included in Event Management | Vendor pricing varies |
Frequently Asked Questions
Keep the BEO Inside the Full Event Workflow.
Add Event Management to connect BEOs, rooms, services, setup, tasks, approvals, billing, documents, handoffs, and reporting.